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Simply DMS
Published:
June 24 , 2025
Category:
Design / Ideas
Client:
Oceanthemes
Simply DMS
T The current document management system (DMS) was developed by a team quite some time ago. The current system has not been maintained or updated by a dedicated group. As a result, a new system that was dubbed Simply DMS (Document Management System) would be developed with capabilities that are already present as well as new upgrades to accommodate the most recent requirements from the Client.
What The Client Required
✓When it comes to the effective administration, storage, and retrieval of company documents, a document management system (DMS) is an indispensable tool. There are several advantages to having a single location to store important company papers including contracts, invoices, reports, and paperwork for projects.
✓A powerful DMS boosts output thanks to simplified document processes. It helps personnel find what they need without wasting time digging through dusty filing cabinets or antiquated computer systems. Specifically, requirements and data privacy concerns may be met with the help of an up-to-date DMS. Businesses may prevent hacking of data, and preserve confidential information.
✓In order to get prompt and efficient assistance from our team and to fulfill the following remaining criteria, the client resorted to Develop.Software to get prompt and efficient help from our team, with the following outstanding requirements and main features:
- The successful deployment of the new system to be imperative, and it should be user-friendly for clients to operate without significant glitches.
- The deliveries adhered to the predetermined project schedule.
- All features must function as intended with satisfactory or superior performance.
- The system to be designed and developed with a focus on scalability, usability, and maintainability.
Main Features:
- Login, logout
- Upload document
- Fill the required info of the uploaded file
- Search by file name, text in content
- Filter by properties
- Document preview
- Export Documents
- Delete/Remove uploaded document
- Users management (create/edit/delete)
- Folder Configuration
- Field Configuration
- Preset data values (Create/Edit/Delete field value)
- Permission: manage access by Folder
Our Technologies
✓The team members have been conducting frequent internal meetings to enhance their ability to address the requirements of their clients. Our developers and engineers ensure the longevity of our products and services through regular evaluations and the implementation of advanced software development technologies.
✓The project of DMS requires the identification of suitable technology through fundamental techniques. The procedure necessitated a methodical execution of the subsequent actions. And the following is a list of the technologies we utilize.
✓Specifically, the Develop.Software team utilized the following technologies for the project:
- Node
- AWS
- React
Challenges
- ✓ There was more pressure to produce high-quality work within a compressed timeframe because of the little amount of time available to finish the job. And this might pose potential risks, including but not limited to hastened decision-making, heightened stress levels to the project’s overall quality.
- ✓ The introduction of a new team posed a challenge, also. The formation of a new team might result in a period of adjustment as team members familiarize themselves with each other’s work methods, communication inclinations, and expertise in a particular field.
- ✓ The lack of a user interface (UI) design presented a substantial obstacle. The aforementioned scenario could result in repetitive cycles, additional work, and possible discrepancies between the client’s anticipated outcome and the ultimate deliverable.
Solutions
- ✓In order to address the issue of a limited timeframe, we implemented efficient project management techniques: decomposing the project into smaller, achievable sub-tasks, establishing feasible checkpoints, and giving priority to essential functionalities.
- ✓The task of managing a new team necessitated the creation of a cooperative and encouraging atmosphere. The establishment of trust and the development of solid connections among team members were facilitated through promoting direct interaction, and offering possibilities for knowledge sharing.
- ✓To tackle the lack of a user interface design, it was essential to engage the services of UI/UX specialists at the outset of the project. Teamwork could facilitate the establishment of a well-defined design direction, creation of wireframes for critical screens, and collection of feedback